Electronic Archiving
Important documents deserve more than storage space
An organisation’s archive is the memory of its work. Every contract, decision, case file or financial document must be kept safely and found quickly when needed.
As document volumes grow, managing paper archives becomes costly and finding information takes time and resources. In addition, the lack of central control can create risks to document integrity and availability.
The Electronic Archiving solution centralises the entire archive on a digital platform, where documents are protected, organised and available at any time, to authorised persons only.
A system that keeps information organised for the long term
Each document is classified, indexed and managed according to the organisation’s rules. Retention periods, access history and archive structure are managed automatically, giving full control over information.
The platform is suitable both for new archives and for digitising existing ones.
Integrated into existing processes, without complicated changes
Documents can be captured automatically from the applications your organisation uses and archived with no extra work. Information stays connected to operational processes and can be found quickly whenever needed.
Features
Secure, organised storage of digital documents, with fast access and retention in line with legal requirements and retention policies.
Conversion of paper documents into electronic format by scanning, for easier digital management, distribution and archiving.
Automatic text recognition in scanned documents and extraction of relevant information for indexing and fast retrieval.
Fast retrieval of documents using multiple search criteria, such as keywords, metadata, date ranges or document types.
Management of document information such as author, date, category or status, for efficient organisation and easy search.
History of document changes and management of successive versions, ensuring traceability and preventing overwrites.
Recording of all actions on documents, including access, changes and downloads, for traceability and compliance.
Automatic backups and fast document restoration in case of data loss, technical incidents or disasters.
Connection of the platform to the electronic registry and other applications in the organisation, ensuring automatic data exchange and continuous operational workflows.
